What actually happens when a lead comes in at 9:14pm.And why your team does not need to lift a finger.
Sarah taps your link, fills out the form, and makes a decision in the next few minutes. The difference between silence and a real reply is the difference between a lost inquiry and a booked consultation.
9:14pm scenario
One lead. One live window. One radically different outcome.
9:14pm
Form submitted
Sarah tells the clinic what she wants while motivation is still high.
9:16pm
Reply delivered
The message sounds warm, answers pricing, and asks the right qualifying questions.
9:22pm
Consultation confirmed
The booking is secured before the next clinic across town gets the chance.
At most clinics, the story pauses. Here, it keeps moving.
Here's the exact difference between a clinic that replies tomorrow and one that replies now.
Most clinics
9:14pm
Inquiry arrives
The form lands in a CRM. The clinic is dark. No one is watching.
Overnight
The lead cools
Sarah keeps comparing and gets a credible reply from someone else.
Next morning
The clinic is already late
The team sees the inquiry after the decision window has closed.
With Ava AI
9:14pm
Inquiry arrives
Sarah fills out the form after seeing your reel.
9:16pm
A real reply begins
She gets a warm reply that sounds like the clinic, asks the right questions, and answers pricing.
9:22pm
Consultation is secured
Booking handled while intent is warm. The front desk sees a qualified appointment next morning.
It should feel like your best front-desk person wrote back.
Ava AI
Hi Sarah - happy to help with your lip filler questions. Are you hoping for a subtle refresh or a little more volume?
Sarah
Probably subtle. And do you have a rough price range?
Ava AI
Most subtle lip filler appointments here start around $650 per syringe — your injector will confirm the exact plan at the consultation. Want me to grab you a time this week?
Sarah
Yes please.
Done for you. Approved by you. No disruption.
Most builds take two to four weeks end to end. Structured, collaborative, and low-disruption — your team keeps working as normal while we build.
We map your clinic
Services, pricing, practitioners, FAQs, tone, and booking flow — all mapped to your real operation.
You approve the experience
You review the language, boundaries, and patient experience before anything goes live.
The system starts responding
Your team works as normal. Evening and overflow inquiries stop going unanswered.
The clinic should feel less interrupted, not more complicated.
The promise: faster response, better patient experience, less pressure on your team.
What changes operationally
No extra dashboard to babysit
One cleaner operating view, even if multiple locations are involved
No more replying to inquiries at night
No generic scripts pretending to understand aesthetics
No disruption to your current booking flow
You don't need more hype. You need reasons to believe.
Built only for med spas and aesthetic clinics
Not generic healthcare automation re-labeled for aesthetics. Category fit is why it feels credible.
Compliance and brand standards matter
Designed to support a premium, controlled patient experience within your clinic's rules, with clear human escalation whenever a conversation needs judgment, sensitivity, or clinical caution.
The first step is still an honest fit call
The strategy call determines whether this fits your clinic — not to force a demo.
Will patients be able to tell it is AI?
When the experience is built around your real clinic, robotic cues disappear. It sounds informed instead of templated.
Does my front desk have to learn anything new?
No. The goal is for your team to arrive to qualified conversations and booked consultations — not another pile of admin.
What makes this different from a chatbot or agency workflow?
Depth and ownership. This is built around your practice — not handed over as a generic script or abstract marketing promise.
There are 3 ways we can start, depending on what fits your clinic best.
On the call, we'll look at your current lead flow, follow-up process, and database, then recommend the option that makes the most sense for your business. You can also tell us which option feels like the best starting point for you.
Option 1
Reactivate old leads using Ava AI
$2,000 setup + $800/month
For clinics that want Ava to start with old leads, past inquiries, no-shows, cancelled consultations, or people who never booked.
Typical benchmarks for this type of reactivation system can look like:
These are not guarantees. Results depend on lead quality, offer, follow-up process, and how old the database is.
Option 2
I want Ava AI to handle new leads and qualification
$2,500 setup + $1,200/month
For clinics that want Ava to handle new leads from one channel, respond quickly, answer basic questions, qualify intent, and move interested people toward the next step before they go cold.
Option 3
I want more revenue from both old and new leads
$4,000 setup + $1,800/month
For clinics that want Ava working across both old and new opportunities: database reactivation plus new lead handling.
This is for clinics that want to recover missed opportunities while also improving how fast and consistently new leads are handled.
Bundle pricing saves $500 on setup and $200/month compared with buying the pieces separately.
Book a call and we'll help you choose the right setup.
We'll look at your current lead flow, follow-up process, and database, then recommend the starting point that makes the most sense for your clinic.
Review of your lead flow, follow-up process, and database
A recommendation on the best starting option for your clinic
Clear next steps if it fits — plain answer if it doesn't